How a gym crm system can boost your health club to new ground

How a gym crm system can boost your health club to new ground

7 min
Aug 24 2020
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It is a lot of work to manage a gym productively and keep all business operations in order. Even if you have some kind of accessible management system, how could you be sure you use it for 100% of its functions? Does it have sufficient features to cover all the needs of your company?
Gym Customer Relationships Management (CRM) software is considered to be a compound solution for managing customer loyalty and retention, controlling employees actions and facilities, optimizing sales department, and sales funnels.
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CRM shows its greatest value in customer relationship improvement and helps to increase Customer Lifetime Value (CLV).
In this article, you’ll discover how gym CRM software impacts your business goals on all levels.
How a Gym CRM System Can Boost Your Health Club to New Ground

1. Centralize gym management

With gym CRM dashboards you’ll get access to sales, trainer, and customer activity data with no more than three clicks. Even if you have to manage a whole chain of gyms, a CRM dashboard can handle this need. The AI&Business Intelligence module enables you to analyze, store and interpret a large amount of data received from different sources.
Control the workload of your gym by managing schedules. You can assign members to appropriate trainers or let customers book for chosen classes by themselves. Here you can also check each trainer’s working hours and salary information. Get more details about your members — view attendance reports, member measurements, and wellness reports as well as membership terms and payment history.
CRM overall reports will provide you with expenses and revenue analytics, management issue notifications, and maintenance reposts. It gives you a bigger picture of your business matters.

2. Develop a personal approach to each client

Modern customers are the ones who dictate rules and expect us to meet their needs on their own terms. Customer service becomes the most competitive advantage. Excellent customer service should be personalized and quick. That’s where a CRM for gym businesses taps into the game.
How a CRM for gym memberships allows you to raise clients’ satisfaction:
  • Interests tracking and well-structured member data storage;
  • Increased customer loyalty with the help of relevant communication and valid propositions formed based on interests and interaction data;
  • CRM can be integrated with third-party sites, including social media. That means, wherever your customer initiates contact you’ll get notification with the source in your CRM;
  • Immediate responses for questions or claims with the help of templated emails;
  • With mobile CRM, you’ll constantly be in touch with your customers even while away from the office or home;
  • You can measure satisfaction rates by sending short surveys to customers;
  • With online timelines, your trainers can track member activity progress, encourage them, and set new tasks;
  • Integrate your payment gateway and your accounting services to have everything in one secure place;

3. Boost sales process

All leads inside the gym CRM systems are scored by purchase readiness and brand loyalty.
Within gym CRM software your sales managers will be supported with well-organized, updated after every interaction in member profiles, which makes the whole business-customer communication consistent.
Your sales managers will see all related data: status, source, and time and date the lead was logged in the system. This helps them to find a more individual approach during the following contact with the prospect.
Consistent communication with direct appropriate messages guides those leads through sales funnel step-by-step until conversion. This communication can be combined with customer’s live conversations with managers and automated follow-up campaigns set in the gym CRM system.

4. Acquire new customers

A Gym membership CRM will help you to get more from your online marketing campaigns.
Spare you the guessing on your perfect target audience You and your sales team may have an understanding of your average customer persona, but is this enough to generate more conversions? A CRM system gives you a broader perspective on your targeted audiences by demographic analysis of all data the sales have gathered.
Optimize, scale, and analyze your referral program CRM also enables you to boost your online referral campaign by sending automated notifications and tracking every interaction with referral links.
Track and analyze the effectiveness of every marketing channel By integrating your user portal, CRM-system and Google Analytics under gym management software you will be able to track and analyze what marketing channel brings bests prospects.
N.B.! Need more insights on how to sell more gym memberships? Check here: https://exceed-team.com/blog/how-to-sell-more-gym-memberships/

5. Raise customer retention rate with marketing automation tools

Despite the fact that a CRM system is your client center, workflow for reaching existing members will be different from the first sale to a prospect.
Ask for feedback for special classes or facilities to get more insights on the ongoing customer experience and to figure out if all expectations are met.
Create and send personalized offers for extra-classes that suit their interests. Consider recovering procedures to win more points in terms of customer care. Create segmented categories of members and reach them with motivational notifications automatically, relying on the right moment calculated by your gym CRM system.

Final Thoughts

As you see, CRM supports and empowers opportunities for three business pillars at once: general gym management, sales work process, and customer relationships. The automatic data processing generates valuable business insights on audiences, messages, and efficiency of marketing channels, saves the cost of customer acquisition, and helps you to significantly succeed in member retention.
P.S. Looking for the development of a custom gym CRM software tailored to your business needs? We can help: /services/fitness-club-and-gym-management/.
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